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Business Security Systems for Commercial Buildings

How to choose the best commercial security system for your business or office

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Security has become a priority for commercial property owners in recent years, and it’s not just driven by rising crime rates. Building owners know that to attract and retain tenants, they have to provide a safe, secure environment. Similarly, they are also under pressure from insurance companies and regulators to maximize security and protection for building occupants and their property.

That makes it essential to have the best business security system in place – not the most expensive system, per se, but a commercial security system that meets the specific requirements of the property, now and into the future.

This article explains the scope of security for commercial property and describes the different types of security systems for commercial buildings while highlighting the importance and benefits of developing integrated commercial security systems and business security alarm systems by working with specialist building security companies.

What is commercial security?

Commercial security encompasses the technologies, systems and strategies designed to protect businesses, offices and commercial properties from threats such as theft, vandalism, unauthorized access and safety hazards. From advanced security cameras and access control to alarm systems and cybersecurity measures, a robust security system helps safeguard assets, employees and visitors while ensuring business continuity.

Why commercial security systems are important for offices and buildings

Commercial security systems are essential for offices and multi-tenant buildings, helping business and property owners mitigate a range of security threats. A well-designed security system can be tailored to meet the unique needs of different occupants, leveraging advanced technologies to enhance safety, deter crime, protect valuable assets and ensure compliance with regulatory requirements.

Key threats addressed by commercial security systems include:

Property theft: Office building security systems restrict access to valuable assets, with real-time alerts and automated responses helping to prevent theft.
Unauthorized access: Similarly to apartment building security systems, commercial properties use access control systems to ensure that only authorized individuals can enter secure areas, reducing the risk of intrusions.
Accidents and injuries: AI-powered cameras and sensors detect workplace safety hazards, triggering alerts and automated responses to help prevent injuries.
Compliance violations: Commercial security systems support regulatory compliance by proactively identifying and mitigating health, safety and security risks.
Active harmer events: AI-enhanced cameras and sensors detect potential threats, such as concealed weapons or suspicious behavior to enable faster response times.
Natural disasters: Specialized sensors and alarms provide early warnings for natural disasters, helping occupants take necessary precautions and activating emergency protocols.
Vandalism: Modern commercial security solutions like video security can help deter attempts at vandalism and collect visual evidence of incidents. For example, parking lot security cameras can help identify and locate individuals who may have committed an offense.

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Business security system components

Comprehensive commercial building security systems integrate multiple components to enhance threat detection and response. A well-designed system typically includes access control, security cameras, sensors, alarms and cybersecurity measures, all working together as a unified solution. Each element is strategically configured to communicate seamlessly, ensuring a proactive and coordinated security approach.

Access control security systems for buildings

Access control systems restrict entry to private areas using personalized credentials, ensuring that only authorized individuals can access specific locations based on their roles. Users receive physical or digital credentials, such as key cards or mobile passes, which can be managed remotely by security operators. This allows for real-time adjustments to permissions to enhance security and adaptability to emerging threats.

Common types of access control security systems for buildings include:

Key card systems: Access permissions are stored on a physical key card or fob, which users present to readers to request entry.
Intercom systems: Intercom entry systems allow users to verbally request access by communicating through an intercom at the building entrance.
Mobile credentials: Digitally stored access permissions on a user’s smartphone that enables keyless entry.
Biometric readers: Fingerprint, iris, retina and facial recognition used to grant or deny access based on unique biometric data.

Commercial video camera installations

Security cameras installed at key locations enable ²⁴⁄₇ security observation of commercial properties. Both on-site and remote operators can access live and recorded footage to assess and respond to security incidents in real time. Modern commercial video security systems also support remote alerts and seamless integration with other security tools for a more comprehensive approach to threat detection.

Key components of modern office building video security include:

Anti-vandal features: Impact-resistant casings, tamper alarms and low-profile designs help safeguard cameras from damage while keeping their presence discreet.
Video analytics: Advanced video analytics can autonomously detect anomalous events like unusual movements, loitering and the presence of contraband items.
Remote monitoring: Commercial security cameras can be accessed remotely via smart devices when linked to cloud-based management systems.
Cloud storage: CCTV technology providers can address data storage challenges by securely transmitting video footage to cloud-based storage systems, ensuring scalability and data protection.

Commercial smart sensors

Sensor-based security systems for office buildings act as a first line of defense against common security threats. Specialized devices like the HALO Smart Sensor can identify signs of break-ins, acts of vandalism and active harmer events, and promptly trigger broader security measures and responses to mitigate risks.

Modern security sensors for commercial properties can detect:

Sound: Sounds like glass breaking, raised voices, forced entry and gunshots can be detected and used to trigger specific responses.
Motion: Sensors can warn security teams of suspicious activities that fall outside normal parameters.
Pressure: Pressure sensors around entry points can notify operators of forced access attempts.
Smoking or vaping: Smart air quality sensors help businesses comply with regulations by detecting smoking or vaping in restricted areas.

Commercial alarm systems for buildings

Commercial building alarm systems alert security teams of potential threats and can help to deter criminal activity. Data from cameras, sensors and access systems can be used to trigger commercial building alarm systems to provide instant responses to common security incidents.

Property owners can customize alarm configurations to address specific threats. For example, commercial alarm systems for intrusion detection may emit audible alerts to deter intruders, while panic button systems can silently alert local authorities to prevent escalation.

The presence of visible business security alarms systems can also act as a deterrent. Research shows that 60% of burglars would abandon a break-in attempt if they encountered evidence of active security alarms systems.

Cybersecurity systems for businesses

To help business owners protect sensitive data from the growing threat of cyberattacks, cybersecurity software has become a standard component of business security systems. Security technology trends indicate that more businesses are adopting converged cyber and physical commercial security systems. In a converged security approach, both physical and digital vulnerabilities are addressed equally, helping to mitigate a broader range of risks.

Common examples of business cybersecurity software include:

Firewalls: These network security systems monitor incoming and outgoing traffic for unusual activities that could indicate cyberattacks.
Endpoint Detection and Response (EDR): EDR tools examine devices like computers, laptops and mobile devices for signs of malicious activity.
Encryption: Encryption software scrambles data during transmission, making it unreadable to unauthorized parties without the proper decryption key.

Considerations for choosing the right security system for your business

While many commercial security systems share similar components, the configuration and installation of devices vary based on the specific needs of each business. Before designing a tailored security solution, decision-makers should consider the following factors:

1. On-premise vs. cloud-based infrastructure

All data created and collected by commercial security systems must be stored and protected in an appropriate digital environment. Modern business security systems offer two main options for data storage: on-premise in physical servers or off-site cloud-based storage systems.

The most suitable option depends on the business’s specific needs. Below are the pros and cons of each:

On-premise storage

Pros:

More secure: Data stays within the building, reducing the risk of external breaches.
Customizable: Physical devices can be tailored to meet unique business requirements.
Compliant: Easier to meet regulations like HIPAA and GDPR.

Cons:

Expensive: Installation and ongoing operation costs can be high.
Space requirements: Physical space is needed and scaling can be challenging.
Maintenance: Requires ongoing physical upkeep and updates by security experts.

Cloud-based storage

Pros:

Cost-effective: More affordable and can scale with business needs.
Convenient: Updates and adjustments can be made instantly online.
No physical space needed: Does not require on-site storage infrastructure.

Cons:

Vulnerability: Can be susceptible to cyberattacks without strong encryption measures.
Limited control: Less flexibility with configurations and customizations.
Subscription fees: Typically requires ongoing payments to the service provider.

2. Installation and maintenance considerations

Physical limitations can influence the design of office building surveillance and security systems. If the necessary wiring infrastructure is already in place, connecting access readers, cameras and other components can be straightforward. However, installing new infrastructure can be costly and time-consuming.

To bypass these limitations, business owners can opt for wireless devices that transmit data via Wi-Fi. While this approach can reduce installation complexity, it may introduce additional cybersecurity risks. Decision-makers must also consider the ongoing maintenance of both hardware and software, including how devices like alarms and cameras will be physically accessed for updates, as well as how software programs will be regularly maintained.

3. Upfront and ongoing security system costs

Several factors can impact the cost of commercial security systems, both initially and over time:

Number of components: Some providers offer discounts for bulk hardware orders, but the more devices required, the higher the cost of a business security system. Costs can be reduced via careful planning. For example, choosing wide-angle security cameras to cover larger areas with less hardware.
Installation: The more cables, power supplies and other infrastructural components required, the higher the installation cost. Additionally, installation fees can vary between providers, so it’s important to research and compare options before making a commitment.
Operations: Regular maintenance, updates and energy costs contribute to the overall cost of building security systems and should be considered during the initial planning stages.
Coverage: To ensure continuous security coverage, internal or external operators must be employed to oversee security feeds.
Scaling: As the business expands, additional hardware and software may be required, increasing the cost of the security system well after installation.

4. Existing and future integration possibilities

Integrating key components of commercial security systems can help operators to detect and address security threats more effectively. When planning an installation, leaders must consider how existing security devices can be connected to new ones and how the infrastructure may be scaled in the future.

Opting for a cloud-based business security system with open API architecture can streamline the integration process. Security integration experts can assist business owners in connecting components such as access readers, alarms, sensors and cameras, enabling data from one device to trigger automated responses in others.

Additionally, smart building technologies enable teams to monitor and automate control of environmental factors that contribute to the quality of the workplace, from lighting to heating and air conditioning. These systems can work in conjunction with sensors and other building security systems for more efficient operations and comprehensive awareness.

5. Ease of use and operability

While integrations and automation can streamline the operation of commercial security systems, it’s crucial that devices remain user-friendly. Users must be able to operate devices like access readers safely and effectively, and security teams need to access and adjust systems with ease.

Leaders should prioritize devices that are intuitive to use and configure. For example, users may find key card or mobile credential access systems simple to operate securely, while security teams may benefit from AI-powered cameras that help them identify potential risks more efficiently.

Planning a commercial building security system installation

Planning and installing security solutions for commercial property can be a time-consuming, complex process, so it’s important to work with a professional security system installer or integrator. Professional installation experts can provide advice, services and support at each stage of the process.

Initial survey: Installers work with the security and property management on physical security planning and establishing safety goals for the building. After carrying out a survey of the property to identify areas that require surveillance, access control systems, sensors and alarms, they set out the requirements for different areas of the building with a provisional list of the equipment needed to optimize security.
Equipment selection: Installers provide detailed recommendations for each area of the property, aiming to provide the best possible coverage with the least number of systems. For example, the total number of cameras needed can be minimized by selecting models that combine the widest possible coverage, such as 360-degree security cameras. For easier future integration, they select components that are reliable, scalable and interoperable.
Network design: Installers compare the costs and complexity of different methods of connecting and powering the building security systems, either with dedicated security camera cabling or with a data or wireless network. Though there are pros and cons for both options, connecting system components to a data network can reduce overall costs since the network can also provide power using Power-over-Ethernet (PoE) technology. Furthermore, networked-connected security systems are also more scalable, making it easy to add or move components without additional direct cabling costs.
Installation: Professional security installers carry out their installation in line with industry best practices and any relevant building regulations. They install CCTV, sensors and alarms in the optimum positions to maximize situational awareness. Before handover to the security team and building management, they test the entire office building security system and provide any necessary training.
Integration: If the security components are to be integrated with other security systems, building management infrastructure or smart office technology, installers will also carry out the integration and ensure that all the components are compatible.

Commercial security system checklist

Below is an actionable checklist to help business owners design effective and tailored building security systems, covering key considerations for essential security components:

Access control

Do you have enough readers to cover all external and high-risk internal access points?
Can different credential types be used to secure high- and low-risk areas?
Can high-risk areas (like server and storage rooms) be secured behind multiple credentials?
Can credentials be adjusted and revoked by admins remotely?
Can temporary credentials be issued to visitors and contractors?
Can new access readers be added to your system easily?
Can access readers integrate with video cameras, sensors and alarms?
Does your access system record and store events in a secure management system?
Does your access system alert admins of suspicious access events?
Does your access system receive automatic software updates?
Does your access system allow for easy multisite management?

Video security systems

Do you have enough security cameras to cover all high-risk areas?
Do your security cameras have impact/weather/tamper-resistant features?
Do your security cameras have low-light/night vision settings?
Do you have specific types of CCTV cameras to cover different areas?
Can your security camera feeds be viewed on-site and remotely?
Can your security cameras integrate with access systems, sensors and alarms?
Can your security cameras support AI video analytics software?
Can your security cameras receive automatic software updates?
Does your existing wiring infrastructure support new security cameras?
Does your camera system allow for easy multisite management?

Alarms and sensors

Do you have enough alarms to cover all high-risk access points?
Do your alarms detect wider threats like fires, chemical spills and gas leaks?
Do you use audible and silent alarms to alert security teams to different types of threats?
Can security teams be notified of triggered alarms remotely?
Can local authorities be notified when alarms are triggered and requested to respond?
Can your alarms be triggered by integrated smart sensors?
Are different types of sensors installed in appropriate areas?
Are smart sensors used in areas where cameras aren’t permitted?
Can sensors and alarms integrate with access control and CCTV systems?
Can sensors and alarms be managed remotely?

Cybersecurity measures

Is all network traffic monitored using firewalls, EDR and intrusion detection systems?
Is Multi-Factor Authentication (MFA) used to protect sensitive assets?
Is all sensitive data backed up in a secure off-site system regularly?
Are all communications between devices and systems encrypted?
Are digital access controls used to block access to sensitive systems?
Are all passwords and credentials reviewed and changed regularly?
Are passwords and credentials for ex-employees deleted during offboarding?
Are full-scale penetration tests performed at least once per year?
Are all cybersecurity solutions updated regularly?
Do all employees receive regular up-to-date cybersecurity training?

What industries benefit from commercial security systems?

Commercial security systems tailored to meet the unique needs of different environments offer significant benefits to stakeholders across various industries. From asset protection to crime prevention, these systems help leaders maintain safe and secure operations in the following industries:

Hospitality

Commercial security systems can help protect hospitality workers and customers from physical harm, especially in environments where alcohol is served. AI-powered security cameras can be trained to detect signs of aggression and alert managers to help deescalate emerging threats.

Access systems, alarms and sensors can also help hospitality businesses address external and internal theft by ensuring that valuable inventory can only be accessed by authorized employees.

Enterprise

Customized security systems for commercial properties, managed through cloud-based platforms, can be connected across multiple sites. Multisite commercial security systems ensure that enterprise-level businesses provide consistent security for assets at all key locations.

Large-scale security systems for commercial buildings also allow enterprises to effectively manage complex access credentials for a large number of users. This enhances the safety of workers and protects property by deterring unauthorized access, theft and vandalism.

Industrial

Commercial building security systems for industrial organizations like manufacturing, logistics and warehousing businesses help to safeguard valuable equipment, raw materials and salable goods, as well as block unauthorized access to dangerous machines and hazardous materials.

Smart sensors and AI-powered security cameras can also be configured to alert employees of dangers like hazardous air quality and improper use of equipment, helping to prevent accidents and injuries.

Retail

Commercial security systems are essential in the retail industry as a means of deterring theft and protecting workers and customers from physical crimes. Cameras, access control systems and alarms help ensure inventory is protected ²⁴⁄₇, enabling retail staff to focus on day-to-day tasks.

Advanced security features for commercial properties, such as AI-powered parking lot security cameras, help managers detect and address threats that might otherwise be overlooked.

Healthcare

Integrated building security systems help healthcare professionals protect patients and staff from physical harm. Sensors and cameras are able to identify potential threats like contraband items and violent behavior, while commercial smart locks and panic buttons enable rapid responses to security incidents.

Commercial security and healthcare cybersecurity systems also help organizations safeguard sensitive information and maintain compliance with strict data protection regulations.

Government

Robust, responsive and adaptive commercial security systems are essential in government installations. Physical security systems help government agencies safeguard public buildings and block unauthorized access to assets and data that could pose a threat to national security.

Commercial security systems also help government agencies protect critical infrastructure from the increasing threat of sophisticated cyberattacks. Cyberattacks on critical infrastructure have risen by 30% in recent years, highlighting the importance of these security solutions.

The best business security systems for your commercial building

There is no one-size-fits-all solution for large, medium or small business security systems. The right small business security system or security system for office buildings is the one that provides the highest level of security without feeling intrusive or sacrificing convenience.

The best security system for business use should integrate all security systems so that the security teams have a consistent, single view of all activity within a building and offer flexibility for future growth. Be sure to consult with commercial building security companies about the best security solutions for your commercial building.

Commercial security FAQs

Residential security systems are designed to protect homes and smaller properties, often featuring basic cameras, alarms and motion sensors. Commercial security systems are more advanced, tailored for larger properties, with features like access control, integrated cameras, advanced sensors and scalable solutions.

While businesses are not universally required by law to have a security system, certain industries and locations may have specific regulations mandating security measures. For example, businesses handling sensitive data or in high-risk areas may be required to implement certain security systems to comply with privacy laws.

The lifespan of commercial security technology varies depending on the type and quality of the system. Typically, security cameras and access control systems last five to ten years, while sensors and alarms may last around five years. Regular maintenance and software updates can extend the longevity of these systems.

The cost of installing a commercial security system can vary widely depending on factors such as property size, system complexity and specific needs. To get a more accurate estimate tailored to your business, it’s best to consult with a professional security provider who can recommend the right solution for your budget.

Many commercial security systems rely on an internet connection to enable remote viewing, cloud storage and real-time alerts. However, some systems can function offline or with limited connectivity, especially for devices like alarms or access control. It’s important to discuss connectivity options with your provider.

Commercial security systems generally require regular maintenance to ensure optimal performance. This can include software updates, sensor calibrations and hardware checks. The frequency of maintenance depends on the system’s complexity, but regular inspections are essential to prevent issues and ensure reliability.